As the original "Technology Therapist ® ", many people seek my advice on everything from choosing the right computer equipment to understanding Microsoft office 2007, and of course marketing and developing web sites. Last week I hosted a 1-1 web class for a professional organizer. She wanted to know how to advise her clients the best way to make use of the new features Outlook 2007 has to offer. One of the more popular features that has everyone interested in Outlook 2007 is the calendars new overlay feature. This feature allows you to open your calendar and a co-workers calendar at the same time and literally put one calendar on top of the other.

This new feature is very helpful when you are planning meetings or organizing your life. Now my client asked a great question - How do I print this view? A simple question - right? Is anything really simple when it comes to Microsoft? The answer to the question is, with Microsoft Outlook 2007 off the shelf with no add-ons - NO you can not print the calendars in an overlay or side by side view. My solution is to take a screen capture of the calendars and print the screen capture, this is fast and easy. (Click here for directions on creating a screen capture)

If you think printing calendars is going to be important for you then you will want to download The Calendar Printing Assistant for Microsoft Office Outlook 2007.(Download here) This application will allow you to print out and customize how you view your calendar. It has many more options than Outlook offers and you can customize it. This application though helpful, took some patience to figure out, but once you get the hang of it you will be good to go. Here is a link to what the application can offer you

Labels: microsoft office, Outlook 2007, Printing Outlook Calendar Views, small business